Enrichment Programs 2021 Proposal Submission

 WEP 2021 Call for proposals - Guidelines
​The annual two-week Winter Enrichment Program results from selected proposals submitted by the KAUST community. The KAUST Winter Enrichment Program (or WEP) is one of the signature events during KAUST’s academic year.  It will take place over two weeks in January 2021 from January 10 to 21 under the theme ‘Connectivity’. The 2021 program will be Chaired by Professor Khaled Nabil Salama ​and co-Chaired by Associate Professor Peiying Hong.
​​Deadline for submissions: Sunday, April 26, 2020, at 12:00 p.m.
About the theme ‘Connectivity’
Never have we been more interconnected, more instantaneously enabled and more empowered by the personal and professional technology at our disposal. The ability to connect from afar with homelands, mother tongues, communities and loved ones expands possibilities for us as truly global citizens.​
Digital evolution is the phenomena of our age. We are always ‘on’, ‘wired’ together in our global village. This universal connectivity goes from the tangible to the intangible, from the nanoscale to the mega scale.
In the realms of science and innovation, researchers can now collaborate in a multitude of new and seamless ways. Work is accomplished remotely, but also collectively, to better understand and solve global challenges.​
Examples of this year’s sub-topics include (but are not limited to):
  • Cognitive connectivity
  • Physical and social connectivity
  • Advanced networks and communications
  • Cyber threats and cybersecurity
  • Monitoring and mitigating threats (infectious diseases, misinformation, violence, crises and disaster)
  • Machine learning and deep learning
  • The Fourth Industrial Revolution
  • Smart materials, devices, systems and cities
For any questions regarding proposals, please email us at contactwep@kaust.edu.sa ​
  Who can submit a WEP proposal? 
All applicants should be part of the KAUST community:
  • KAUST faculty
  • KAUST students
  • KAUST staff
  • KAUST community
  • KAUST alumni
  • KAUST self-directed groups
What is a WEP proposal?
Interested in inviting a speaker for a keynote lecture, or an artist to offer a workshop? Would you like to be a presenter on the WEP stage?  WEP offers the community the chance to propose content for a wide variety of events related to a new theme each year. We invite you to submit a proposal related to this year’s theme. Proposals that fall under a different topic will also be considered for future programs.   
Proposals will be reviewed for their ability to enrich and broaden the knowledge and the experience of graduate students and the larger community and In-Kingdom visitors.  Your proposal cannot be a specialized symposia or class that could be offered during the academic year to a specific group of students. 
WEP includes credited and non-credited offerings. Credited offerings are available to MS and Ph.D. students to attend to fulfill their WEP attendance requirements. Your proposal might be offered for credits depending on the different categories; keynote lectures, academic, personal & professional development, entrepreneurial, cultural, recreational or film festival.  The Committee will decide the final credit amount. 
Speakers and instructors may be:
  •  KAUST faculty, students, staff or community members
  •  In-Kingdom speakers 
  •  International speakers
Examples of proposal formats: 
  • Keynote lectures: A keynote lecture is set for a broad audience of students, faculty members and community members; a keynote lecture lasts for 45-50 minutes, plus 10 minutes for questions and answers. Topics of keynote lectures are of broad interest and should appeal to the entire KAUST community. Keynote Speakers are usually invited to present two lectures, a general one for a general audience and a specific one for a specialist audience. 
  • Lectures: A single, stand-alone session, a lecture generally focuses on research and results and may be addressed to a specialized audience although non-specialists may attend. 
  • Courses: A course is a series of lectures, which are scheduled in the mornings from 9:00 to 12:00 noon. Participants are expected to attend all sessions of a course to receive course credit. 
  • Workshops: A workshop is a series of sessions that brings together a small group of participants and focuses on interaction and exchange of information about methods, skills, and techniques. Participants are expected to attend all workshop sessions to receive credit. 
  • Exhibitions: Are a display of science or. Typically, exhibitions are displayed during the ​entire duration of the program. Presentations and guided tours are also part of the overall planning around this proposal. 
  • Event: This type of proposal entails a specific activity such as poster competitions, farmers market or the 5k /8k run.   
  • Panel Discussion: An interactive discussion between the audience and panelists.   
  • Field Trips & Tours: This could be on-campus tour at one of our research centers or a scheduled trip to town. Participants are asked to register in advance. Trips during the week must return to campus by 5 pm.  
  • Film Screening and Discussion: As part of the WEP Film Festival; where renowned scientists will introduce and lead discussions for a range of educational documentaries and fictional film screenings related to the theme. Proponent of movies are also asked to submit a presenter for the introduction and the Q&A session at the end of the movie. ​   
  • Performance: This proposal is usually a world-renowned musical or artistic talent performance.
What is the requested information?
What is the learning outcome of this event? What can attendees expect to benefit and take away from this event? The description of your event should be brief and clear (1000 characters) Make sure this description is easy to read and understandable for anyone in our community avoiding the use of advanced technical terms.  
Your proposal will fall into the following categories; keynote lectures, personal & professional development, entrepreneurial, academic, cultural, recreational or film festival. 
The below PDF lists all the requested information to proponents to complete the online application form.​
What is the review process?
The WEP Committee in charge of reviewing and selecting the proposals is comprised of faculty, staff, students, and schoolteachers representing all members of the KAUST community.
The committee selects proposals based on the following criteria:
  • Potential to enrich and inspire
  • Broad appeal to students and community
  • Quality of speakers
  • Length
  • Cost vs. benefit
What does WEP financially support?
Once the WEP Committee accepts your proposal, the WEP department agrees to financially support the following:
  • Financial Support of the Speaker(s) 
  •  ​Travel and lodging arrangements (visa: We will assist and guide the speaker through the visa process. The visa will be approved by the Saudi Authorities, airfare ticket, transportation, KAUST Inn and meals) as per the WEP travel policy guidelines (available upon request)
  • Honorarium might be granted and it varies according to the contribution. KAUST speakers are not eligible for honorarium.
  • ​Social Activities: expenses paid for WEP-scheduled activities may include*, a Red Sea boat trip, Jeddah tour, access to the beach, gym and golf course 


Financial Support of the Event

  • Logistics and purchase of special material
  • Advertisement
  • ​Catering
Please note, WEP will not financially support and organize any other activities. Keynote speakers will be considered on a case-by-case basis 
*In compliance with updated KAUST policies. 
What is the timeline? 
 The WEP Committee will be reviewing your proposal between May, June & July. Then you will receive a notification to inform you if your proposal has been selected or non-selected during Summer. The WEP Committee will officially send out invitation letters to the speakers during Summer.
Submit your WEP proposal
We thank you very much for your interest in submitting a proposal, to start please click apply.  ​
Apply ​​