Sign In

Enrichment Programs 2019 Proposal Submission

WEP 2019 Call for Proposals - Guidelines

The annual two-week Winter Enrichment Program results from selected proposals submitted by the KAUST community.  

The KAUST Winter Enrichment Program (or WEP) is one of the signature events during KAUST’s academic year.  It will take place over two weeks in January 2019 from Sunday, January 13 to Thursday, January 24 and allows our students to think beyond the borders of their traditional disciplines.  We are pleased to announce that WEP 2019, chaired by Valerio Orlando, Professor of Biological and Environmental Science and Engineering, will be aligned to the theme  ‘TIME.’ 

For any questions regarding your proposal, please email us at​.

Who can submit a WEP Proposal?

All applicants should be part of the KAUST community.

  • KAUST faculty
  • KAUST students
  • KAUST staff
  • KAUST community
  • KAUST alumni
  • KAUST self-directed groups
  • KICP partners 

What is a WEP Proposal?

Interested in inviting a speaker for a keynote lecture, or an artist to offer a workshop? Would you like to be a presenter on the WEP stage?  WEP offers the community the chance to propose content for a wide variety of events related to a new theme each year. We invite you to submit a proposal related to this year’s theme. Proposals that fall under a different topic will also be considered for future programs. 


Proposals will be reviewed for their ability to enrich and broaden the knowledge and the experience of graduate students and the larger community and In-Kingdom visitors.  Your proposal cannot be a specialized symposia or class that could be offered during the academic year to a specific group of students.

WEP includes credited and non-credited offerings. Credited offerings are available to MS and PhD students to attend to fulfill their WEP attendance requirements. Your proposal may be granted credits depending on the different categories; keynote lectures, academic, personal & professional development, entrepreneurial, cultural, recreational or film festival.  The Speaker Selection Committee will decide the final credit amount. 

Speakers and instructors may be:

  • KAUST faculty, students, staff or community members
  • In-Kingdom speakers
  • International speakers
  • Volunteers

Examples of Proposal formats: 

 - Keynote lectures: This kind of proposal is selected as part of a series of the main lectures aligned with the theme. All keynote lectures are mandatory for students to attend. Typically, a 90-minute session is scheduled in the evening or as a lunchtime lecture. All keynote lectures take place in the auditorium, building 20. An interactive Q&A session with the audience concludes this session.

Lectures: Usually lectures are scheduled for 45 minutes plus a 15-minute Q&A session. Lectures are scheduled at lunchtime or in the afternoon in the lecture halls of building 9 or one of the spine auditoriums with a capacity of up to 150 attendees.

Courses: This type of proposal could be multiple sessions usually scheduled in the morning from 9-12. Students are usually expected to take part in all sessions and display their work at the end of the course. 

Event: This type of proposal entails a specific activity such as our annual poster competitions, farmers market or the 5k /8k run. ​

Workshops: Is an interactive session with a smaller number of participants and the course instructors usually 1-3-hour sessions scheduled in the afternoon.​

-Exhibitions: Are usually exhibited on grids, easels or special panels customized for specific requests. Typically, exhibitions are displayed during the entire duration of the program. Presentations and guided tours are also part of the overall planning around this proposal. Alternatively, a reception is held at the opening ceremony.

-Panel Discussion: An interactive or virtual discussion between audience and the panel facilitators

Field Trips & Tours: This could be on campus at one of our research centers or a scheduled trip to town. Participants are asked to register in advance. Trips during the week must return to campus by 5pm. Alternatively, a weekend trip can be planned.

- Movie: Every year we host a WEP Film Festival, featuring a curated selection of 20 films related to our theme. Proponent of movies are also asked to submit a presenter for the introduction and the Q&A session at the end of the movie.

- Science Fair: Every year during WEP, the Science Fair brings technology and science to the KAUST community and local schools. This is a great opportunity to come and learn about the science at KAUST with many different booths manned by TKS students, graduate students and scientists showcasing science experiments from many different fields. Please fill in this google form if you would like to submit a proposal for the annual WEP Science Fair.​ 

-Performance: This proposal is usually a world renowned musical or artistic talent performances.

What is the requested information ?

What is the learning outcome of this event? What can attendees expect to benifit and take away from this event? The description of your event should be brief and clear (1000 characters)  Make sure this description is easy to read and understandable for anyone in our community  avoiding the use of advanced technical terms.


Your proposal will fall into the following categories; keynote lectures, personal & professional development, entrepreneurial, academic, cultural, recreational or film festival.

The below PDF lists all the requested information to proponents to complete the online application form.

How to submit a proposal –Requested information.pdf


What is the review Process?

The WEP Speaker Selection Committee in charge of reviewing and selecting the proposals is comprised of faculty, staff, students, and schoolteachers representing all members of the KAUST community.

The committee selects proposals based on the following criteria:

  • Potential to enrich and inspire
  • Broad appeal to students and community
  • Quality of speakers
  • Length
  • Cost vs. benefit

What is the Timeline? 

The WEP Speaker Selection Committee will be reviewing your proposal between May, June & July
Then you will receive a notification to inform you if your proposal has been selected or non-selected during the Summer.
The WEP Speaker Selection Committee will officially send out invitation letters to the speakers during the ​Summer.

What does WEP financially support?

Once the WEP Speaker Selection Committee accepts your proposal, the WEP department agrees to financially support the following:

  • Financial Support of the Speaker(s)
    • Travel and lodging arrangements (visa, airfare ticket, transportation, KAUST Inn and meals) as per the WEP travel policy guidelines (available upon request).
    • Honorarium of 700 US dollars per active day on campus are granted for academic speakers.  Please note honorarium amounts may differ for non-academic speakers/instructors as per recommendation of the applicant and approval of the Enrichment Office.  KAUST speakers are not eligible for the honorarium. 
    • Social Activities: expenses paid for WEP-scheduled activities may include*, a Red Sea boat trip, Jeddah tour, access to the beach, gym and golf course
  • Financial Support of the Event
    • Logistics and purchase of special material
    • Advertisement
    • Catering

Please note, WEP will not financially support and organize any other activities. Keynote speakers will be considered on a case by case basis.

*In compliance with updated KAUST security policies 

What is the Role of the Applicant if your proposal is selected?

If the WEP Speaker Selection Committee selects the proposal, you will be invited to join a meeting to provide you with the time of your proposed speaker's event is held. You must be available on campus during the time your proposed speaker’s event is held and to act as their guide on campus.  You will need to assist in the speaker’s agenda for their time at KAUST and the logistics of your event, as well as to introduce the speaker during the event and give them their award. 

Submit your WEP Proposal

We thank you very much for your interest in submitting a proposal, to start please click apply.

Apply ​​​​​​